Key Responsibilities
HR Administration, Payroll and Staff Records
- Support Geneva HQ payroll coordination, including liaison with the external payroll provider and verification of monthly payroll as well as payroll-related information.
- Maintain accurate HR information in FSD’s HR software, Personio, including leave management and timekeeping records.
- Manage personnel records, employment contracts, amendments, payroll data, leave records, timekeeping records, and related HR documentation, mainly for Geneva-based staff.
- Provide administrative support for staff insurance matters, including reporting, claims coordination, documentation, and follow-up with relevant internal and external stakeholders.
- Ensure confidentiality and accurate handling of sensitive employee information.
Employee Lifecycle, Recruitment and HR Processes
- Coordinate onboarding and offboarding processes mainly for HQ staff.
- Support the annual performance review process, including coordination, documentation, follow-up, and record keeping.
- Support recruitment for HQ Geneva or international positions, including posting job advertisements, scheduling interviews, communicating with candidates, and maintaining recruitment records.
- Contribute to the development and update of HR policies, procedures, templates, onboarding/offboarding processes, exit interviews, and induction materials.
Coordination and Internal Collaboration
- Work closely with the HR and Accounting team in Manila, as well as other departments, to ensure effective communication and efficient workflows.